The operator's toolkit.
Templates, policies and playbooks from four decades of running payables. Add-ons to the scan and Shield — not a substitute for them. Included free with annual Payables Shield plans.
The Payables Vault
Every toolkit, policy and playbook — plus the Duplicate Payment Detector.
Vendor Master Control Pack
The new-supplier and bank-change controls that stop most supplier fraud.
- —New supplier set-up form
- —Bank-detail change call-back script
- —Vendor master clean-up checklist
- —Dormant supplier review log
Month-End AP Close Pack
A five-day AP close with reconciliations, accruals and sign-off.
- —Day-by-day close calendar
- —Supplier statement reconciliation template
- —Accruals checklist
- —Close sign-off sheet
P2P Policy Pack
Purchase-to-pay policies written by people who ran global AP functions.
- —Purchase-to-pay policy
- —Delegated authority matrix
- —Three-way matching standard
- —Payment run approval policy
- —Duplicate payment prevention policy
Duplicate Recovery Playbook
How to recover overpayments without damaging the supplier relationship.
- —Recovery workflow
- —Escalation ladder
- —Credit-note vs refund decision guide
- —Supplier conversation scripts
Audit-Ready AP Playbook
What external auditors test in payables, and the evidence to have ready.
- —AP audit test list
- —Evidence pack index
- —Segregation-of-duties review
- —Cut-off testing guide
Shared Services Set-Up Playbook
Design, transition and run an AP shared-service centre.
- —Operating model options
- —Transition plan
- —SLA and KPI framework
- —Process ownership RACI
Duplicate Payment Detector
A reusable Excel workbook that flags likely duplicates in any payments export.
- —Paste-in payments sheet
- —Exact and near-duplicate flags
- —Supplier-name clean-up
- —Review log
Draft templates for guidance — adapt them to your organisation; not legal advice. Prices exclude VAT; charged in GBP.